Aspire Singapore: employee card data or the full account record?
Updated · 3 min read
An Aspire Employee export covers the employee’s own transactions, not all company money movement. For a company-wide source request in Singapore, establish the exporter’s role, the specific debit account and any payroll-detail restriction before you assess completeness.
Aspire’s Singapore export documentation distinguishes Admin, Finance and Accountant organisation-wide exports from Employee access. This guide uses the web workflow; the page’s mobile availability note and mobile menu examples are not fully consistent, so a mobile export is not assumed here.
The desktop apps export date, description, and amount as CSV. Open CSV in Excel to save an XLSX workbook. Statement support varies: verify the result against your own PDF.
Make an account-and-access checklist first
| Requested evidence | Source scope to establish | What a limited file cannot prove |
|---|---|---|
| An employee’s card activity | Their own card transactions | That all company receipts, payments and accounts are covered |
| A debit account’s period | One identified debit account statement | That other debit accounts are included |
| Payroll batch composition | Appropriate payroll permission | Individual recipients if the file shows only the batch total |
| A complete company package | Inventory of accounts and required record types | Completeness from one large export alone |
Do not request a more privileged person’s password. Ask an authorised exporter for the defined record and retain the access scope in the handoff. The export documentation does not turn a broad role into a guarantee that every chosen filter includes all activity.
Use the web export for the requested source
- Open Statements and Exports on the web dashboard and select Account Statements.
- Choose the relevant source of funds and date or transaction-type filters. Record their actual values next to the downloaded file.
- Select the needed export format and file type. Aspire generates an account statement for one debit account at a time; repeat the request for each required account rather than assuming one file spans them all.
- For a card-specific request, use the separate Cards section and its CSV export. Label that file as card data, not a complete company bank statement.
Review the received rows and identity. The existence of formats named for accounting software does not certify a particular file’s field mapping or that the destination has accepted it.
Payroll totals and details need different evidence
The documentation says a payroll batch is shown as individual transfers to users with payroll permission, but as a batch total to users without it. A total-only row can therefore be consistent with restricted visibility rather than a missing-payee error.
Keep the total and the authorised-detail request separate. Do not reconstruct named recipients from other employees’ data or infer that all expected recipients were paid because one batch amount appears. The file’s visibility rule and the bank’s actual execution are separate questions.
Synthetic source request for a two-account company
A company needs September records for debit accounts A and B, plus employee E’s card activity. The employee supplies a card CSV. That satisfies only the defined card request; it does not establish that either debit account’s September statement was collected.
| Required item | Received in the example | Open request |
|---|---|---|
| Account A statement | No | Authorised export for A and September |
| Account B statement | No | Separate export for B and September |
| E’s card data | Yes | Check selected interval and intended card scope |
| Payroll detail for A | Total only | Authorised detail if the recipient needs it |
These invented account letters and states are a collection exercise, not Aspire column names. Deliver the source matrix with the original files, filter notes and remaining requests. A card export is useful evidence of its own scope; it should not be expanded into a claim that the company’s full month is complete.
Synthetic review case. The values are teaching data, not a vendor export or an import file.
For a bank source available only as PDF, download LocalExtract. It processes one PDF locally into date,description,amount CSV; review and adapt those rows for the actual destination.
Related guide: Bank statement CSV: check the format before an accounting import.
Documentation for the added task checked October 16, 2026.
LocalExtract Team
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